Create an email signature

Pick a built-in template, or write your own HTML. The middle section spells out which tags survive sending — that is exactly where copied templates break.

Fastest way: use a built-in template

No HTML needed. Four steps, about a minute:

Open Settings → Signature in your mailbox.
Switch to HTML mode.
In the Start from a template block, pick one of the three templates — Compact, With a rule, With a logo — then fill in your name, job title, organisation, phone and website.
Press Use this template, check the preview, then press Save signature.

Once saved, the signature is added to the bottom of every new message; on replies it sits above the quoted text. Keep typing in the fields and the signature updates as you go.

Write your own HTML

Paste it straight into the HTML box under Settings → Signature. Two samples to copy:

Compact sample

<p><strong>Jane Nguyen</strong><br>
Head of sales · ABC Company<br>
+84 912 345 678<br>
<a href="mailto:jane@abc.com">jane@abc.com</a> ·
<a href="https://abc.com">abc.com</a></p>

Sample with a logo and a rule

<img src="https://abc.com/logo.png" alt="ABC Company" width="120">
<hr>
<p><strong>Jane Nguyen</strong><br>
Head of sales · ABC Company<br>
+84 912 345 678 · <a href="mailto:jane@abc.com">jane@abc.com</a></p>

The logo must be an image with a public web address (starting with https://). A file on your computer will not show up for recipients, and an image embedded as base64 usually blows past the 20,000-character limit of the signature box. Always set alt to your organisation name: Outlook blocks remote images by default, so alt is what recipients see instead of the logo.

Which tags survive sending

A signature passes through the VNe composer before it leaves the server, so only the tags the composer understands reach the recipient. The list below was measured on the composer itself on 6 September 2026:

Kept as-is	Stripped out
`<p>` Paragraphs `<br>` Line breaks `<strong>, <b>` Bold `<em>, <i>` Italics `<u>` Underline `<a href>` Links `<img src alt width>` Images `<hr>` Horizontal rules `<ul>, <ol>, <li>` Lists `color` Text colour `text-align` Alignment	`<table>, <tr>, <td>` Tables: multi-column layouts collapse `<div>` Blocks: turned into paragraphs `font-size, <small>` Font size and the small tag `padding, margin` Padding and margins `border` Borders, including that coloured bar on the left `background` Background colours `<style>` CSS outside the tag `class` The class attribute

Three common mistakes

Copying a table-based template from the web

Most signature templates you find online are built on a two-column table — logo on the left, details on the right. Paste one into VNe and the table is dropped: you are left with the image and a few stacked lines, and the coloured divider is gone. Use the With a logo template in Settings instead of copying one.

Colouring the job-title line grey

Whether the message sits on a light or dark background is decided by the recipient’s app, not yours. No text colour reaches 4.5:1 contrast on white and on a dark background at the same time — a grey that reads well on white washes out on dark, and the other way round. Leave the text uncoloured and the recipient’s app adapts it.

A signature that is too heavy

Gmail clips the end of a message once it passes about 102KB and hides the signature behind a three-dot button. A single base64-embedded logo is enough to hit that. Use a hosted image and keep it around 120px wide.

Outlook, iPhone and other apps

The signature stored in VNe applies to mail sent from the VNe web app and the VNe apps. Mail sent from Outlook, Apple Mail or Thunderbird uses the signature configured inside that app — paste the same HTML into its signature settings and both match.

Open Settings → Signature to start. If anything trips you up, tell us.